Logistics Administrative Coordinator

About the role

The Logistics Administrative role provides essential administrative and operational support to the Logistics Division, ensuring that infrastructure, maintenance contracts, security, and cleaning services run smoothly. You will act as the liaison between internal teams and external service providers, guaranteeing compliance with contractual and regulatory requirements.

Key responsibilities

• Prepare, process, register and archive documentation related to the Logistics Division.
• Maintain and update administrative databases, records and tracking systems.
• Monitor the lifecycle of maintenance and service contracts, ensuring compliance with obligations and renewal deadlines.
• Manage supplier approval processes, track deadlines, and support tendering, quotation and procurement activities.
• Track execution of maintenance contracts to prevent downtime and improve productivity.
• Verify invoices against contracted services, work orders and agreed pricing; support budget monitoring and expenditure tracking.
• Assist in the administrative management of cleaning contracts, record incidents and follow up on corrective actions.
• Serve as the technical and administrative contact point between the company and service providers, facilitating problem resolution.
• Support infrastructure improvement projects, space management, office relocations and physical security services.

Required profile

• Vocational qualification, diploma or degree in Business Administration, Logistics, Facilities Management, or a related field.

Required skills

• Administrative management of contracts and supplier relationships.
• Monitoring contract lifecycles and ensuring compliance.
• Financial control including invoice verification and budget tracking.
• Effective communication and coordination between internal teams and external service providers.