Executive Assistant

About the role

The Lisbon Marriott Hotel is seeking a professional Executive Assistant to support daily office operations and provide high‑level administrative support in a busy hospitality environment. You will be the first point of contact for visitors, manage correspondence, and ensure smooth communication between guests, staff, and management.

Key responsibilities

• Greet and escort visitors, determine purpose of visits, and direct them appropriately.
• Handle incoming and outgoing mail, prepare routine letters, and attach relevant files.
• Take, transcribe, and distribute meeting minutes.
• Create and maintain both paper‑based and electronic filing systems for records, reports, and documents.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, and presentation software.
• Operate standard office equipment such as telephone, fax, photocopier, and calculator.
• Document guest requests or complaints and forward them to the appropriate department.
• Uphold company policies, maintain confidentiality, and protect company assets.
• Assist guests, including those with disabilities, and ensure a welcoming atmosphere.
• Perform other reasonable duties as assigned by supervisors.

Required profile

• Previous experience in a similar administrative role.
• Fluency in English and Portuguese, both written and spoken.
• Excellent organizational skills with strong attention to detail.
• Proactive, flexible, and solution‑oriented mindset.
• Strong communication and interpersonal abilities.
• Ability to manage multiple tasks and priorities effectively.
• High level of professionalism, discretion, and confidentiality.

Required skills

• Word processing software (e.g., Microsoft Word).
• Spreadsheet software (e.g., Microsoft Excel).
• Database software.
• Presentation software (e.g., Microsoft PowerPoint).
• Operation of standard office equipment (telephone, fax, photocopier, calculator).