Project Coordinator

About the role

Air Apps, a Lisbon-founded company building an AI-powered personal and entrepreneurial resource planner, is looking for a Project Coordinator. The role keeps day-to-day operations running smoothly across teams, coordinates tasks and tracks initiatives, and reports directly to the CEO.

Key responsibilities

• Coordinate and monitor daily operational tasks.
• Update and manage task tracking systems, especially Jira, with a high level of precision.
• Ensure timely follow-ups, task closures and status updates.
• Organize and maintain documentation, dashboards and workflows.
• Assist in preparing reports, dashboards and presentations for internal stakeholders.
• Flag potential blockers or delays and communicate proactively to resolve them.
• Identify opportunities to streamline operations or improve coordination processes.

Required profile

• Around 2-4 years of experience in an operations, coordination or administrative support role.
• Strong organizational skills, able to manage many moving parts across different teams.
• Excellent verbal and written communication skills.
• Proactive, resourceful, detail-oriented and team-first.

Required skills

• Expert-level Jira, including dashboards, automations, custom fields, filters and reporting tools.

What we offer

• Apple hardware ecosystem for work.
• Annual bonus.
• Health and life insurance.
• Transportation budget and childcare support.
• Coverflex benefits package and meals free at the hub.
• Pension fund and Air Conference.
• Urban Sports Club membership.