Office Coordinator

About the role

Air Apps, a family-founded company building an AI-powered Personal and Entrepreneurial Resource Planner, is looking for an organized and proactive Office Coordinator to join its onsite team in Lisbon. The role is central to setting up and keeping the day-to-day operations of the Lisbon office running smoothly.

Key responsibilities

• Support the setup and organization of the Lisbon office.
• Manage office purchases, inventory and supplies, including food, beverages and consumables.
• Coordinate with external vendors and service providers.
• Welcome and assist candidates, visitors and external partners.
• Help onboard new team members, including desk setup and initial orientation.
• Maintain an orderly and welcoming office environment.
• Assist with ad hoc administrative and scheduling tasks as needed.

Required profile

• Around 2+ years of experience in administrative, office coordination or similar roles.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Proactive mindset, resourcefulness and attention to detail.
• Familiarity with handling vendors and basic office management tasks is a plus.

What we offer

• Apple hardware ecosystem for work.
• Annual bonus.
• Health and life insurance.
• Transportation budget and free meals at the hub.
• Coverflex benefits package and childcare support.
• Pension fund and Urban Sports Club membership.
• Air Conference, an opportunity to meet the team and grow together.