Executive & Strategic Assistant to Country President

About the role

We are seeking a proactive Executive & Strategic Assistant to support the Country President and the Leadership Team in Portugal. The role combines high‑level administrative support with strategic coordination, ensuring the President’s agenda and business priorities are executed flawlessly.

Key responsibilities

• Manage and organise the Country President’s calendar, prioritising meetings and aligning with business needs.
• Coordinate daily operations for the President and Leadership Team, including follow‑up on action items and execution of key priorities.
• Handle all administrative tasks such as expense reporting, travel, accommodation and logistics arrangements.
• Lead governance processes for the Leadership Team, preparing agendas, minutes, action tracking and performance management documentation.
• Prepare meeting materials, pre‑reads, decision logs and executive presentations for board and leadership updates.
• Anticipate the President’s communication needs, gather relevant information and support strategic planning activities.
• Drive internal communications and employee engagement initiatives, partnering with Communications and P&O on events such as Corporate Day, Christmas Party and Community Day.
• Organise country‑wide events, People Leader Forum and annual planning cycles, ensuring seamless logistics and stakeholder alignment.

Required profile

• Proven experience supporting senior executives in a fast‑paced, multinational environment.
• Strong organisational skills with the ability to anticipate needs and manage multiple priorities.
• Excellent written and verbal communication in English; Portuguese is a plus.
• High attention to detail and a commitment to delivering professional, high‑quality outputs.

Required skills

• Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Experience with expense management and travel booking tools.
• Effective minute‑taking and action‑tracking capabilities.