Executive Assistant with French (Hybrid) in Lisbon

About the role

We are looking for an Executive Assistant to support 2‑3 Partners at our new hub in Lisbon. The role is hybrid, requiring at least three days per week in the office.

Key responsibilities

• Manage complex meeting schedules, diaries, and internal/external communications for Partners.
• Coordinate travel, accommodation, and related logistics.
• Prepare letters, proposals, monthly timesheets and expense reports.
• Support client development by maintaining CRM data, tracking sales activity and arranging follow‑up meetings.
• Provide coverage for other EAs, train new assistants and contribute to process improvements.

Required profile

• 2‑3 years experience as an executive assistant, preferably in consulting or professional services.
• Strong service focus, excellent communication skills and ability to work with multicultural teams.
• High level of discretion, proactive attitude and ability to manage multiple priorities in a fast‑paced environment.
• Fluent in English and French.

Required skills

• Microsoft Word, PowerPoint and Excel.
• Outlook (working knowledge).
• CRM systems – Microsoft Dynamics (a plus).
• Touch‑typing speed of 50‑60 wpm.