Executive Assistant

About the role

Provides administrative and operational support to leaders and teams, coordinating schedules, meetings, travel, and communications to ensure efficient day‑to‑day operations.

Key responsibilities

• Manage and prioritize executive calendars, aligning schedules with strategic priorities.
• Coordinate meeting logistics, prepare materials, and follow up on action items.
• Track, assess, and follow up on key action items, escalating risks and recommending solutions.
• Plan and manage complex domestic and international travel, reviewing costs and business impact.
• Oversee office operations, vendor coordination, and process improvements.
• Lead or support special projects, managing timelines, priorities, and stakeholder communication.

Required profile

• Bachelor’s or associate’s degree in Business Administration, Office Management, or related field, or equivalent experience.
• 3–5 years of administrative or office support experience in a professional, fast‑paced environment.
• Fluency in English and Spanish, both written and spoken.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.

Required skills

• Proficiency in Microsoft Office (Outlook, Word, Excel).