Asistente Administrativa y Bookkeeping

About the role

We are seeking a highly organized and proactive Administrative Assistant with bookkeeping expertise to support our healthcare operations in Puerto Rico. The role combines front‑office duties, patient interaction, and core accounting functions to ensure smooth administrative and financial processes.

Key responsibilities

• Answer phone calls and handle inquiries from patients and suppliers.
• Schedule medical appointments and maintain electronic medical records.
• Process billing, enter data in QuickBooks and Web Cash, and manage accounts payable.
• Issue checks, make payments, and follow up on outstanding balances.
• Run electronic payroll using QuickBooks and Web Cash.
• Maintain office inventory and coordinate supply purchases.
• Handle employee documentation, permits, and administrative procedures.
• Coordinate medical credentialing for health‑care professionals.
• Draft letters, certifications, and other administrative documents.
• Support administrative projects and promote effective communication between staff and medical teams.

Required profile

• Bachelor’s degree in Business Administration, Accounting, or related field.
• At least three years of experience in administrative and accounting functions.
• Proficiency with QuickBooks and Web Cash.
• Advanced Microsoft Office skills, especially Excel.
• Experience with billing, payroll, and general office administration.
• Bilingual English‑Spanish (conversational and written).
• Previous experience in the health‑care sector is a plus.

Required skills

• QuickBooks
• Web Cash
• Microsoft Excel
• Microsoft Office