Administrative Manager (Remote, Portugal)

About the role

Pharmbills is looking for an Administrative Manager to serve as the operational anchor for its Portugal team. Working remotely, you will be the primary point of contact, ensuring daily operations run smoothly and connecting local activities with our international offices.

Key responsibilities

• Act as the go‑to resource for the Portugal team, communicating new initiatives and guiding colleagues.
• Source, negotiate and manage relationships with local suppliers for merchandise, deliveries and corporate gifts.
• Provide dedicated administrative support to HR, IT and Marketing departments.
• Perform basic financial calculations to assist departmental budgeting.
• Resolve day‑to‑day operational queries and support team members.
• Assist in planning, organizing and executing basic corporate events and team‑building activities.
• Work flexible hours (11:00 AM‑8:00 PM) to facilitate international collaboration.

Required profile

• Professional fluency in both English and Portuguese.
• Exceptional attention to detail and ability to meet deadlines.
• Team‑player mindset with strong problem‑solving and communication skills.
• Willingness to learn basic event management and administrative operations.
• Prior experience in administration, customer service or vendor communication is a plus but not required.

Required skills

What we offer

• Real responsibility for managing processes, not just assisting.
• Stable, people‑first environment with long‑term cooperation.
• Professional onboarding and training.
• Collaborative international team with no micromanagement.
• Opportunity to contribute to global operations while working from your location.
• Flexible schedule to support international collaboration.