Private Executive Assistant & Lifestyle Manager

About the role

We are seeking a highly trusted Private Executive Assistant & Lifestyle Manager to support a busy entrepreneur and his family in Lisbon. The role blends personal administration, household coordination, and travel logistics, allowing the principal to focus on high‑value work and family time.

Key responsibilities

• Manage daily logistics, errands, bookings, purchases and returns for the principal and family.
• Coordinate appointments, suppliers, deliveries and household services, ensuring issues are resolved before they arise.
• Protect and organise the principal’s calendar, schedule meetings, calls and personal appointments, and filter email communications.
• Draft and, when trusted, send replies on behalf of the principal to reduce unnecessary communication.
• Plan and execute travel arrangements, including flights, hotels, transport, itineraries, packing lists and on‑site checks.
• Work closely with household staff and external providers, creating systems, checklists and routines that streamline daily life.

Required profile

• Proactive, discreet and service‑oriented with a high level of personal integrity.
• Exceptionally organised, able to think ahead and act independently.
• Quick learner who can absorb preferences and adapt to a fast‑moving environment.
• Comfortable handling both personal and professional matters, including occasional travel with the principal.

Required skills

What we offer

• Full‑time, highly in‑person role with flexible working hours.
• Opportunities to travel domestically and internationally alongside the principal.
• Dynamic environment supporting a high‑impact entrepreneur and family.