Office Manager & People Coordinator

About the role

DSwiss is looking for an energetic Office Manager & People Coordinator to support its Lisbon office. Reporting to the Head of People in Zurich, you will ensure smooth day‑to‑day operations, manage HR administration and help build a workplace where employees feel valued.

Key responsibilities

• Serve as the primary point of contact for employee, HR and workplace matters in Lisbon.
• Coordinate the monthly payroll process with an external provider, ensuring accuracy of employee data, absences and changes.
• Handle employee lifecycle tasks such as contracts, onboarding, off‑boarding and documentation.
• Maintain up‑to‑date employee records and HR systems.
• Support recruitment in Portugal, including interview scheduling and candidate communication.
• Manage office suppliers, service contracts, maintenance and ensure facilities are functional and welcoming.
• Organise office supplies, equipment, meeting rooms, team lunches, workshops, company events and off‑sites.
• Coordinate travel and administrative arrangements for staff and executives when needed.
• Assist local management and the Head of People with administrative and organisational duties.
• Identify and propose improvements to people and workplace processes.

Required profile

• Minimum three years of experience in office management or HR coordination.
• Strong organisational, communication and interpersonal skills.
• Proactive attitude with the ability to work independently and as part of a team.
• Fluent in English; Portuguese proficiency is a plus.

Required skills

• Experience with payroll coordination and HR administration.
• Familiarity with HR information systems and document management.
• Ability to manage office facilities, suppliers and event logistics.