Executive Assistant

About the role

Swans is a fast‑moving consulting and implementation agency that helps large US personal‑injury law firms adopt technology and automation. We are looking for an Executive Assistant to become the operational partner of the founders, handling day‑to‑day coordination and progressively taking ownership of strategic projects as the company scales.

Key responsibilities

• Manage the founders' calendars, inboxes and travel logistics.
• Prepare and run leadership meetings, tracking action items to completion.
• Source candidates for priority roles, conduct initial screening conversations and coordinate interview logistics.
• Maintain the applicant tracking system and keep candidate pipelines organized.
• Support People Ops logistics, hiring research and outreach.
• Coordinate with the bookkeeper to keep financial records up‑to‑date.
• Conduct market research and assist marketing initiatives.
• Handle a constant stream of ad‑hoc projects and, over time, lead more complex cross‑functional initiatives.

Required profile

• Enjoys working across varied problems and taking ownership of outcomes.
• Highly organized, detail‑oriented and able to create order from chaos.
• Comfortable supporting senior leadership and acting as a central operator.
• Energetic, results‑driven and aligned with a fast‑paced, no‑BS culture.

Required skills