Executive Assistant (German/French) – Lisbon

About the role

We are looking for an Executive Assistant to support 2‑3 Partners in our new Lisbon hub. The role is hybrid, requiring at least three days a week on‑site, and involves high‑level administrative support, client coordination and travel management.

Key responsibilities

• Complex meeting and diary management for Partners, including internal and external appointments, video conferences and client interactions.
• Coordinate travel and accommodation, book transportation, and arrange catering and meeting rooms.
• Prepare correspondence, proposals, monthly timesheets and expense reports for assigned Partners.
• Maintain and update the marketing CRM database, track client contacts and sales pipeline, and support client development activities.
• Provide coverage for other Executive Assistants, train new EAs and contribute to process improvements.

Required profile

• 2‑3 years of experience as an Executive Assistant, preferably in management consulting or professional services.
• Strong service orientation with the ability to build effective relationships with partners, clients and internal teams.
• Excellent verbal and written communication skills, able to interact with senior stakeholders.
• Fluent in German or French (additional language a plus).

Required skills

• Advanced diary and meeting‑management tools.
• Travel‑booking platforms and expense‑reporting systems.
• CRM database maintenance.