Office Manager & Operations Coordinator (Portugal)

About the role

We are seeking an Office Manager and Operations Coordinator to oversee the day‑to‑day activities of our Southern Portugal office, supporting a leading company in chemical cleaning and industrial services. The role combines administrative leadership with financial coordination, acting as the primary link between the local office and headquarters.

Key responsibilities

• Manage daily office operations and ensure compliance with internal processes.
• Coordinate local operational activities, maintaining structure and continuity.
• Lead the full invoicing cycle: issuance, registration, tracking, and follow‑up.
• Monitor accounts receivable and payable in partnership with Group Finance.
• Control financial and accounting activities, supporting reporting, budget preparation, and execution.
• Apply Group procedures and policies consistently across the office.
• Serve as the main liaison between the Portuguese office and headquarters, preparing regular operational and administrative reports.
• Guarantee operational stability, efficiency, and organization of the local site.

Required profile

• Based in Portugal or willing to relocate.
• Background in Administration, Business Management, Accounting or a related field.
• Previous experience in administrative, operational coordination or financial support roles.
• Strong understanding of invoicing processes and basic accounting administration.
• Highly organized, detail‑oriented and able to work autonomously.
• Reliable, hands‑on professional with strong internal communication skills.
• Native or fluent Portuguese and Spanish; functional English for HQ communication.

Required skills

• Invoicing
• Basic accounting

What we offer

• Stable, permanent position within an international, growing group.
• High level of autonomy in daily operational management.
• Structured environment with clear processes and continuous HQ support.
• Responsibility‑focused role emphasizing order, control and efficiency.
• International, multilingual workplace (Portuguese, Spanish, English).
• Long‑term career opportunity in a solid, structured organization.