Administration Services Assistant

About the role

The Administration Services Assistant provides high‑quality administrative support to executives, senior managers and teams across BNP Paribas locations. Working in a fast‑paced Shared Service Centre, the role focuses on streamlining daily operations and ensuring smooth coordination of administrative tasks.

Key responsibilities

• Provide full administrative and secretarial support to service partners locally and on‑shore, managing calendars, meetings and digital/video conference logistics.
• Arrange corporate travel, including flights, trains, hotels, car rentals and taxis, while adhering to travel policies.
• Process out‑of‑pocket expense claims, invoices and cost‑control reports accurately and on time.
• Assist with IT access requests, application licences, mailing list updates and shared mailbox management.
• Coordinate onboarding and off‑boarding activities, handling user identifiers, IT tools, access badges and directory updates.
• Support other Administrative Assistants, covering absences and sharing workload.
• Handle transversal tasks such as visa arrangements, business card orders, document production, event organization, catering, translations and ad‑hoc queries.

Required profile

• Strong teamwork and collaboration abilities.
• Adaptability and a sense of urgency in a dynamic environment.
• Excellent attention to detail and rigor.
• Client‑focused mindset with strong oral and written communication skills.
• Fluent English proficiency.

Required skills

• Proficiency with the MS Office suite.
• Advanced use of Microsoft PowerPoint.
• Experience with Outlook for email and calendar management.

What we offer

• Opportunity to work within a leading European banking group operating in 64 countries.
• Exposure to a wide range of administrative functions supporting senior leadership.
• Professional development in a collaborative, innovative environment.