Executive Assistant to CEO (English/French)

About the role

We are looking for a proactive Executive Assistant to support the CEO of Nextlane, a fast‑growing automotive SaaS company. The role is bilingual (English/French) and involves managing a complex, cross‑border agenda, preparing executive meetings and ensuring seamless communication across the CEO Office.

Key responsibilities

• Own the CEO’s diary end‑to‑end, prioritising requests, protecting focus time and adapting quickly to changes.
• Organise Executive Leadership Team meetings, off‑sites and governance routines, including agendas, materials, logistics, minutes and follow‑up actions.
• Plan and manage complex travel across Europe and beyond, handling itineraries, visas, accommodation and expense reporting.
• Prepare briefing notes, presentations and correspondence, filter incoming requests and draft communications on the CEO’s behalf.
• Act as a trusted point of contact for board members, investors, customers and partners, representing the CEO Office professionally.
• Coordinate leadership and company events and support special projects, continuously improving office processes with digital and AI tools.

Required profile

• Minimum 5 years experience as an Executive Assistant to a CEO or C‑level executive in an international, fast‑moving environment.
• Exceptional organisational and proactive mindset, able to anticipate needs and handle competing priorities.
• Absolute discretion with confidential information and strong written communication in English and French.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel

What we offer

• Hybrid work model: 2 days onsite, 3 days remote.
• 14 annual payments (12 monthly + summer and Christmas bonuses).
• Meal voucher €10.20 per working day.
• 23 vacation days plus additional holiday on 24 December or 31 December.
• Language training in Spanish, English or French.
• Private medical insurance (Multicare).
• Regular team‑building events and after‑works.