Senior Executive Assistant – Luxembourg

About the role

The European Investment Bank is seeking a (Senior) Executive Assistant to support the Director of the Partnership for Impact Department at its Luxembourg headquarters. This full‑time, permanent role requires regular on‑site presence and offers the chance to work in a truly international, multi‑cultural environment.

Key responsibilities

• Act as the primary point of contact for the Director on sensitive, complex, and confidential matters.
• Manage and coordinate the Director’s agenda, including prioritisation, scheduling of appointments, meetings and professional trips.
• Screen, prioritise and follow up on incoming correspondence, ensuring timely and high‑quality responses.
• Prepare briefings, notes, correspondence and presentations in line with internal procedures.
• Facilitate information flow within the department and with external partners, including EU institutions and donors.
• Support the organisation, coordination and follow‑up of department‑level meetings, monitoring action points and deadlines.
• Maintain Teams and SharePoint spaces for effective document management and collaboration.
• Contribute to process optimisation and share best administrative practices.

Required profile

• Secondary education plus a two‑year certification in a relevant field (e.g., secretarial studies, business administration) or equivalent experience.
• Minimum five years of experience as an Executive Assistant supporting senior management in a complex institutional environment.
• Proven ability to handle strictly confidential information with discretion.
• Good understanding of corporate or institutional contexts and the capacity to anticipate needs.

Required skills

• Microsoft Teams
• Microsoft SharePoint
• Microsoft Office suite

What we offer

• Opportunity to work at the EU’s bank in a multicultural setting.
• Relocation support for successful candidates.
• Permanent contract at grade 2/3 with career development prospects.
• Engagement with senior stakeholders across the European Union.