Senior Office Assistant (Lisbon)

About the role

We are looking for a Senior Office Assistant to join our Lisbon office. You will be the first point of contact for visitors and callers, ensuring a professional and welcoming environment while supporting daily administrative operations.

Key responsibilities

• Manage front‑desk activities, answer inbound and outbound calls, and greet visitors.
• Handle phone etiquette and direct inquiries to the appropriate team members.
• Organise and maintain physical and digital filing systems.
• Assist with scheduling meetings and preparing basic documents.
• Maintain office supplies, coordinate with external service providers, and ensure equipment functionality.
• Support colleagues with various administrative tasks as needed.

Required profile

• Strong phone etiquette and professional communication skills.
• Experience in administrative assistance, filing, data entry, and document management.
• Excellent organisational abilities and attention to detail.
• Ability to work on‑site in Lisbon and collaborate with a diverse team.
• Fluency in Portuguese and good command of English; additional languages are a plus.

Required skills

• Email handling
• Word processing
• Spreadsheets
• Operation of printers, scanners, phones and computers