Senior Legal Practice Assistant

About the role

We are seeking a Senior Legal Practice Assistant to provide white‑glove support to our partners and attorneys. Working remotely on US Eastern Time, you will become the operational hub for each partner’s practice, handling calendars, inboxes, client paperwork, document preparation, and billing prompts while leveraging AI tools to streamline workflows.

Key responsibilities

• Manage complex, multi‑time‑zone diaries, schedule meetings, and resolve conflicts.
• Tri­age inboxes, draft initial responses, and follow up on silent threads.
• Prepare meeting packs, briefing notes, agendas, and post‑meeting action items.
• Coordinate end‑to‑end travel, including changes and reconciliations.
• Draft, circulate, and track engagement letters and client correspondence.
• Maintain accurate contact records and CRM entries.
• Format, version, compare, and finalize legal documents to firm standards.
• Prompt time capture, flag billable items, and liaise with Finance for disbursements and expenses.
• Process requests through the Legal Operations intake channel and apply AI‑first solutions.

Required profile

• 5+ years supporting partners, senior fee earners, or C‑suite executives, preferably in law or professional services.
• Fluent English, both written and verbal.
• Strong judgment, attention to detail, and ability to work independently.
• Comfortable collaborating across multiple time zones in a remote‑first environment.

Required skills

• Proficiency with standard office software (Microsoft Office, Google Workspace).
• Experience using CRM systems for contact and matter tracking.
• Familiarity with legal document management and version control.
• Ability to leverage AI productivity tools to improve processes.

What we offer

• Remote‑first work model with flexible hours aligned to US Eastern Time.
• Opportunity to join an elite, global Legal Operations team.
• Exposure to complex corporate, litigation, and private‑wealth matters.
• Support for professional growth and use of cutting‑edge technology.