Personal Assistant to CMO & CEO Office

About the role

Join Hiscox in Lisbon as a Personal Assistant supporting the European Chief Marketing Officer and the EU CEO office, including the Chief of Strategy. You will be the central point of contact for executive schedules, travel, and communications, ensuring smooth day‑to‑day operations across multiple senior leaders.

Key responsibilities

• Manage complex, busy diaries and coordinate internal and external meetings for senior executives.
• Arrange international travel, process expense reports, and maintain accurate filing systems.
• Prepare documents, reports, and presentations, ensuring high‑quality output.
• Track action items and follow‑ups to meet tight deadlines.
• Promote the use of Microsoft SharePoint, Teams, and other digital collaboration tools.
• Organise team‑building activities, off‑sites, and corporate events.
• Provide holiday and absence cover for other European assistants.
• Assist with ad‑hoc project work as required by the managers.

Required profile

• Several years of experience as an assistant in a dynamic, international environment (e.g., private equity, consultancy, law, or hospitality).
• Excellent written and spoken English; additional languages such as German are a plus.
• Proactive, pragmatic, and detail‑oriented with the ability to work independently.
• Strong judgment in prioritising tasks and managing multiple executives simultaneously.

Required skills

• Advanced knowledge of Microsoft Outlook.
• Proficiency with Microsoft Teams.
• Experience using Microsoft SharePoint.
• Familiarity with Microsoft OneNote.
• Competence with Microsoft OneDrive.
• Broad expertise in the Microsoft Office Suite.

What we offer

• 35‑hour workweek with a hybrid working schedule.
• International, inclusive culture with opportunities for personal and professional growth.
• Access to modern digital collaboration tools and a supportive team environment.