Personal Assistant

About the role

We are seeking a proactive Personal Assistant to support one of our top managers. You will play a pivotal role in ensuring smooth day‑to‑day operations and enhancing the manager’s effectiveness.

Key responsibilities

• Provide comprehensive administrative and lifestyle support to the executive.
• Serve as the primary point of contact between the manager and internal/external clients.
• Manage a complex schedule, coordinating meetings and calls across multiple time zones.
• Organise business and private travel, handling visas, transport, accommodation, dining, events and entertainment.
• Maintain and renew personal documents such as passports, insurance, vehicle and property certificates.
• Handle requests and queries promptly and professionally.
• Prepare reports, presentations and briefing documents.

Required profile

• Proven experience as a Personal Assistant.
• Advanced proficiency with the Microsoft Office suite.
• Fluent written and spoken English.
• Up‑to‑date with modern office tools and applications.
• Strong multitasking and prioritisation abilities.
• Excellent verbal and written communication.
• High level of discretion and confidentiality.
• Quick‑thinking, detail‑oriented and capable of out‑of‑the‑box thinking.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Learning and development opportunities with challenging tasks.
• Partial reimbursement for English and Portuguese language courses.
• Partial reimbursement for tennis and padel lessons.
• Urban Sport membership for diverse sports and wellness activities.
• Private medical coverage including dental, outpatient, inpatient, annual check‑ups and maternity support.
• 24 non‑business days plus 6 paid sick days per year.
• Transport allowance of €200 net per month.
• Competitive remuneration with annual review and team‑building activities.