Office Manager

About the role

The Office Manager will oversee daily operations of the Porto Global Business Services (GBS) facility, ensuring a safe, efficient, and well‑stocked workplace. Reporting to the Director of GBS, the role combines administrative oversight with facilities and vendor management.

Key responsibilities

• Maintain a positive office environment, ensuring cleanliness, equipment functionality and adequate supplies.
• Coordinate front‑office activities, greet visitors, and manage mail and shipments.
• Support HR and IT onboarding of new colleagues.
• Lead Health & Safety (HSE) initiatives for Dauch Portugal.
• Act as local lead for brand deployment projects and develop office policies.
• Manage relationships with vendors and third‑party contractors, overseeing building repairs and cost‑effective services.
• Drive continuous improvement of office processes and initiatives.
• Handle travel management for the Porto office, including policy deployment.

Required profile

• Proven experience in office or facilities management.
• Strong organizational abilities and attention to compliance, safety and efficiency.
• Ability to work autonomously and liaise with internal teams and external providers.

Required skills