Family Assistant (Full‑time, Lisbon area)

About the role

We are seeking a proactive and discreet Family Assistant to support a busy entrepreneur and their family in Lisbon, Cascais, and Oeiras. This full‑time, highly in‑person role combines personal logistics, travel coordination, calendar and inbox management, and household operations to create a frictionless daily life for the principal.

Key responsibilities

• Manage daily logistics, errands, bookings, purchases and returns.
• Coordinate appointments, suppliers, deliveries and household services.
• Develop systems, checklists and routines that streamline personal operations.
• Conduct a daily priority review with the principal to close open loops.
• Protect and organise the principal’s calendar, schedule meetings and personal appointments.
• Filter emails, draft replies and, when trusted, respond on behalf of the principal.
• Reduce communication noise and ensure follow‑up on critical items.
• Plan and execute travel itineraries, book flights, hotels and transport, and prepare packing lists.
• Travel ahead of or alongside the principal to verify accommodations, transport, gym access and local logistics.

Required profile

• Highly organised, service‑oriented and able to anticipate needs.
• Discreet with a strong sense of confidentiality.
• Proactive, independent thinker who can make decisions quickly.
• Comfortable handling a wide variety of personal and household tasks.
• Excellent communication skills and ability to interact with external providers.

Required skills