Executive Personal Assistant

About the role

We are seeking an Executive Personal Assistant to support a busy entrepreneur and their family in Lisbon and surrounding areas. This highly practical, in‑person role focuses on removing administrative friction so the principal can concentrate on business, family, and health.

Key responsibilities

• Manage daily logistics, errands, bookings, purchases and returns.
• Coordinate appointments, suppliers, deliveries and household services.
• Develop systems, checklists and routines to streamline personal operations.
• Protect and manage the principal’s calendar, schedule meetings and personal appointments.
• Filter emails, draft replies and, over time, respond on behalf of the principal.
• Reduce communication noise and follow up to ensure nothing falls through the cracks.
• Plan and execute travel arrangements, create itineraries, handle luggage and packing lists.
• Travel ahead of or alongside the principal to verify accommodations, transport and local logistics.

Required profile

• Proactive, discreet and service‑oriented.
• Highly organized with the ability to think ahead and act independently.
• Comfortable handling a wide range of personal and professional tasks.
• Quick learner of preferences and able to adapt to a fast‑moving environment.

Required skills