Executive Assistant to Plant Manager

About the role

As the Executive Assistant to the Plant Manager, you will act as the right hand of the manager, ensuring smooth daily operations and supporting strategic initiatives at Testo’s Albergaria-a-Velha site.

Key responsibilities

• Prepare, run and follow up on management meetings, workshops and site visits.
• Draft decision papers, presentations and executive summaries.
• Implement and maintain steering tools, reporting systems, KPI and OKR tracking, and performance dashboards.
• Serve as the interface between local teams, corporate HQ and external partners, coordinating projects across R&D, production, logistics and procurement.
• Research best practices, identify operational risks and propose mitigation strategies.
• Monitor budget adherence and analyse cost‑saving opportunities.
• Support HR in workforce planning, onboarding, training and change‑initiative communications.
• Contribute to smart‑factory initiatives and rollout of digital tools.
• Organise strategic off‑sites, town‑halls and plant tours, preparing internal and external communications.

Required profile

• Completed university degree, preferably in engineering, business or a related field.
• Relevant experience in project management, operations or consulting, preferably in an industrial or international environment.
• Proficiency in MS Office and familiarity with digital reporting tools.
• Fluent in English and Portuguese; German is a plus.
• Reliable, detail‑oriented, calm under pressure, adaptable and service‑oriented.
• Strong communication and organisational skills with a strategic mindset.

Required skills

• MS Office

What we offer

• A trusted, high‑impact role with direct exposure to executive decision‑making.
• Opportunity to develop strategic and leadership skills in a dynamic, innovation‑driven environment.
• Diverse tasks and cross‑functional collaboration across an international company.
• Flat hierarchies and agile practices within a supportive international workplace.