Executive Assistant to Founder – Lisbon

About the role

We are seeking an exceptional Executive Assistant to support a busy founder and his family in Lisbon and surrounding areas. This highly trusted, in‑person role goes beyond a traditional office assistant, focusing on personal logistics, travel, calendar, inbox, household coordination, and daily life operations.

Key responsibilities

• Manage daily personal logistics, errands, bookings, purchases and returns.
• Coordinate appointments, suppliers, deliveries and household services.
• Develop systems, checklists and routines to streamline the principal’s life.
• Protect and manage the founder’s calendar, schedule meetings and personal appointments.
• Filter emails, draft replies and, when trusted, respond on behalf of the principal.
• Reduce communication noise and follow up to ensure nothing falls through the cracks.
• Plan and execute travel arrangements, create itineraries, handle luggage and packing lists.
• Travel ahead of or alongside the founder to verify accommodations, transport, gym access and local logistics.

Required profile

• Proactive, discreet and service‑oriented.
• Highly organized with the ability to think ahead and act independently.
• Comfortable handling a wide range of personal and professional tasks.
• Quick learner who can adapt to the founder’s preferences.

Required skills