Executive Assistant to C-Level Executive

About the role

The Executive Assistant will provide high‑level administrative support to a C‑Level executive at GM Sectec. This full‑time, on‑site position involves managing calendars, travel, meetings, and communications while acting as a key liaison with employees, clients, vendors, and partners.

Key responsibilities

• Manage executive calendars, appointments, and priorities.
• Coordinate business travel, including flights, accommodations, transportation, and itineraries.
• Organize internal and external meetings, client visits, corporate events, and Executive Briefing Center activities.
• Support planning of corporate events, sales kick‑offs, and annual meetings.
• Prepare presentations, reports, correspondence, meeting minutes, and other business documents.
• Handle executive communications, expense reports, and confidential files.

Required profile

• Associate or Bachelor’s degree in Business Administration, Office Administration, or related field (preferred).
• Minimum 5 years of experience as an Executive Assistant supporting senior‑level executives.
• Excellent written and verbal communication skills in English and Spanish.
• High level of professionalism, discretion, and confidentiality.
• Proactive, detail‑oriented, able to work independently and manage changing priorities.

Required skills

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience using virtual meeting tools.

What we offer

• 401(k) matching.
• Dental, health, vision, and life insurance.
• Paid time off.