Executive Assistant & Office Manager

About the role

VALTENOR is seeking a highly organised, proactive, and resilient professional to serve as Executive Assistant & Office Manager. The role supports the CEO and Executive Committee in a fast‑moving, international environment, providing senior‑level administrative assistance and overseeing daily office operations.

Key responsibilities

• Manage complex calendars, agendas, and meeting coordination for the CEO and Executive Committee.
• Arrange international travel, logistics, and prepare executive documentation and presentations.
• Follow up on priorities, action items, and ensure timely communication with lawyers, advisors, suppliers, banks, and other external stakeholders.
• Coordinate internal communication between Portugal, Spain, and other international operations.
• Oversee office reception and administrative support, supervise suppliers and service providers, and improve workflow efficiency.
• Organise visits, corporate events, and maintain a professional, agile office environment.

Required profile

• Previous experience supporting CEOs, Managing Directors, or Executive Committees in dynamic, demanding settings.
• Strong organisational and prioritisation abilities with capacity to handle multiple tasks simultaneously.
• Comfortable working autonomously with high responsibility and interacting with senior stakeholders.
• Experience coordinating office operations or leading administrative support teams is highly valued.
• Background in engineering, telecommunications, infrastructure, consulting, investment firms, multinational or fast‑growing organisations is a plus.

Required skills

What we offer

• Exposure to strategic decision‑making and high‑visibility executive operations.
• Opportunity to work in an international, fast‑growing environment.
• Professional development and career growth within a dynamic company.