Executive Assistant (C-Level Support)

About the role

ALEBS (Air Liquide Europe Business Services) is looking for a pragmatic Executive Assistant with at least 5 years of experience supporting senior leadership. The role acts as a trusted partner and force multiplier, handling complex calendars, end-to-end travel logistics, visitor hospitality and event planning.

Key responsibilities

• Manage a high-volume calendar, protect the Executive's time with buffer periods and avoid double bookings
• Prepare agendas, pitch decks and briefings at least 24 hours before meetings
• Plan door-to-door travel itineraries, monitor disruptions and rebook in real time, and compile expense reports
• Act as the main point of contact for high-profile guests and arrange passes, workspace, catering and transport
• Plan and run team-building events, board meetings and executive offsites, including budget management and vendor negotiation

Required profile

• At least 5 years supporting C-level executives, preferably in a fast-paced or high-growth industry
• Exceptional written and spoken English; French is an advantage
• Proven confidentiality with sensitive corporate and personal information
• Adaptable, detail-oriented and able to solve problems pragmatically under pressure

Required skills

• Advanced Google Workspace
• Travel and expense software such as Concur