Administrative Assistant with German, Dutch or French

About the role

We are looking for an Administrative Assistant to join our Executive Assistant Team in Lisbon. The role is hybrid, requiring at least three days a week on site, and supports senior professionals across the firm.

Key responsibilities

• Manage complex calendars for 5‑6 senior principals, scheduling internal and external meetings.
• Coordinate travel arrangements, including flights, accommodation, and ground transport.
• Prepare monthly timesheets and expense reports for assigned principals.
• Maintain and update the marketing CRM client contact database.
• Assist the Marketing Department with customized mailings and document preparation using firm‑specific formatting.
• Provide short‑term coverage for other Administrative Assistants and support partners during transition periods.
• Participate in team meetings and process‑improvement projects.

Required profile

• Minimum one year of experience in an administrative or customer‑service role.
• Fluency in English and at least one of German, Dutch or French.
• Strong problem‑solving abilities and a service‑focused mindset.
• Excellent communication and negotiation skills across multicultural environments.
• Ability to handle confidential information with discretion.
• Capacity to manage a high volume of work and meet tight deadlines.

Required skills

• CRM database management