Administration Services Assistant

About the role

The Administration Services Assistant provides high‑quality administrative support to executives, senior managers and teams across BNP Paribas locations. Working in a fast‑paced shared service centre, the role focuses on streamlining daily processes and ensuring smooth operations for internal partners.

Key responsibilities

• Provide full administrative and secretarial support to service partners, both locally and on‑shore.
• Manage daily calendars, organise multi‑stakeholder meetings and arrange digital or video‑conference rooms.
• Coordinate corporate travel, ensuring compliance with travel policies.
• Process out‑of‑pocket expense claims, invoices and monitor cost reports.
• Handle IT access requests, licence updates, mailing‑list maintenance and user‑identifier provisioning.
• Support onboarding and off‑boarding activities, including badge issuance and directory updates.
• Assist colleagues with visa arrangements, business‑card orders, document production, event organisation and ad‑hoc queries.

Required profile

• Strong teamwork and collaboration skills.
• Adaptable with a keen attention to detail.
• Client‑focused mindset with excellent oral and written communication.
• Fluent English and operational French.

Required skills

• Microsoft Office
• PowerPoint
• Outlook

What we offer

• Opportunity to work for a leading European banking institution.
• Exposure to a multinational environment across 64 countries.
• Professional development within a dynamic shared‑service centre.