Administration Services Assistant

About the role

The Administration Services Assistant provides high‑quality administrative support to executives, senior managers and teams across BNP Paribas locations. Working in a fast‑paced shared service centre, the role focuses on streamlining daily operations and ensuring smooth coordination of meetings, travel and expense processes.

Key responsibilities

• Provide full administrative and secretarial support to service partners locally and on‑shore.
• Manage calendars, organise multi‑stakeholder meetings, book rooms and set up digital or video conferences.
• Arrange corporate travel, ensuring compliance with travel policies.
• Process out‑of‑pocket expense claims, invoices and cost reports accurately and on time.
• Assist with IT access requests, licence management, mailing list updates and shared mailbox administration.
• Coordinate onboarding and off‑boarding activities, including user identifiers, IT tools, access badges and directory updates.
• Support other Administrative Assistants during absences and handle transversal tasks such as visa arrangements, business card orders, document production, event organisation and catering.

Required profile

• Strong teamwork and collaboration skills.
• Adaptable, detail‑oriented and able to work with a sense of urgency.
• Client‑focused with excellent oral and written communication.
• Fluent English and operational French.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Proficiency with the MS Office suite

What we offer

• Opportunity to work for a leading European banking institution.
• Exposure to a multinational environment across 64 countries.
• Professional development within a global shared‑service model.