Travel Assistant (Executive Support)

About the role

The Travel Assistant provides high‑level administrative and logistical support to the Chairman, ensuring seamless coordination of calendar, meetings, and travel across domestic and international locations. This role demands meticulous organization, discretion, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage the Chairman’s complex calendar, appointments, meetings, and travel schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and detailed itineraries.
• Accompany the Chairman on business trips, ensuring smooth execution of schedules and engagements.
• Prepare meeting agendas, presentations, reports, correspondence, and briefing documents.
• Serve as the primary point of contact between the Chairman and internal/external stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.
• Attend meetings, record minutes, track action items, and follow up on deliverables.
• Coordinate with senior leadership teams across multiple business functions and locations.
• Prioritize and manage multiple projects simultaneously.
• Monitor key business commitments and ensure timely completion of tasks.
• Support special projects and strategic initiatives as assigned by the Chairman.

Required profile

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field.
• 5+ years of experience as an Executive Assistant supporting C‑level executives, business owners, or board members.
• Exceptional organizational and time‑management abilities.
• Strong verbal and written communication skills in English.
• Ability to maintain confidentiality and exercise sound judgment.
• Flexibility to work outside standard business hours when required.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and business communication tools.