Senior Executive Assistant – Support Directors in Porto

About the role

Join a leading Luxembourg professional services firm as it opens a brand‑new office in Porto. The Senior Executive Assistant will manage the schedules of two Directors, coordinate meetings across multiple time zones, and provide comprehensive secretarial support to the Management Committee.

Key responsibilities

• Manage the calendars of two Directors and ensure all deadlines are met.
• Schedule and organise internal and external meetings, conference calls and events, handling venue arrangements and documentation.
• Provide day‑to‑day secretarial support, including call handling, correspondence, and travel arrangements.
• Prepare and follow up on corporate documentation and contracts in collaboration with relevant teams.
• Liaise with clients, lawyers, notaries and other external stakeholders.
• Maintain physical and electronic office records for Management Committee members.
• Prepare expense reports and coordinate digital signature collection when required.
• Supervise two Executive Assistants, guiding task organisation and continuous process improvement.

Required profile

• High‑school diploma or equivalent.
• Minimum 10 years of experience as an Administrative Assistant in an international environment.
• Fluent English (written and spoken); French is an asset.
• Proficiency with MS Office tools.
• Strong organisational, time‑management and communication skills.
• Ability to handle confidential information with discretion and work under pressure.

What we offer

• An entrepreneurial environment that prioritises teamwork.
• A multicultural setting that promotes diversity, talent and ideas.
• Opportunities to work with a wide variety of specialists across legal, tax and regulatory services.
• Internal training programmes and clear career‑development pathways.