Senior Executive Assistant

About the role

We are looking for a proactive Senior Executive Assistant to support up to eight senior partners. You will play a pivotal role in ensuring smooth daily operations, managing complex schedules, and delivering high‑quality administrative support across a fast‑paced environment.

Key responsibilities

• Manage and coordinate Outlook calendars for multiple partners.
• Arrange domestic and international travel, create detailed itineraries, and handle related logistics.
• Schedule meetings, conference calls, team events, and maintain accurate Outlook contacts.
• Prepare and process expense reports in a timely manner.
• Create, edit, and format presentations (PowerPoint), spreadsheets (Excel), and documents (Word) as required.
• Register partners for events and manage related documentation.
• Attend meetings, capture detailed minutes, and distribute them promptly.
• Draft simple correspondence and proofread resumes and other documents.
• Oversee assigned work areas to maintain a professional and safe environment.
• Support ad‑hoc projects and initiatives that impact the partners.

Required profile

• High School Diploma (Bachelor’s degree preferred).
• Minimum 5 years of administrative support experience in a fast‑paced, deadline‑driven setting.
• Exceptional organizational skills, attention to detail, and a commitment to quality.
• Strong written and verbal communication, with excellent proofreading abilities.
• Ability to anticipate partner needs and act proactively.
• Professional demeanor, strong interpersonal skills, and ability to handle confidential information.
• Self‑motivated, problem‑solving attitude and capacity to work independently with urgency.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word