Senior Executive Assistant (French Speaker) – HR Shared Services

About the role

Natixis Portugal is seeking a Senior Executive Assistant to provide high‑level administrative support to the Management Committee and Project Management Team within its HR Shared Services function. The role requires fluent English and French and will act as a key liaison between executives, internal stakeholders, and external partners.

Key responsibilities

• Manage complex executive and committee calendars, schedule board meetings, conferences and other engagements.
• Coordinate travel logistics, including flights, accommodation and ground transportation for senior staff.
• Prepare, edit and finalise a wide range of documents such as official correspondence, internal notes, standards and reports.
• Gather, compile and analyse data to produce regular reports and presentations as directed.
• Organise national and international events, ensuring all stakeholder agendas are aligned.
• Handle confidential information with discretion and ensure compliance with security protocols.
• Facilitate communication with internal and external stakeholders, manage calls and emails, and perform translations when required.

Required profile

• Bachelor’s or Master’s degree.
• Fluent/native proficiency in English and French.
• Strong understanding of management priorities and strategic organizational decisions.
• Ability to apply specialised technical or domain knowledge to solve practical challenges.
• Excellent organisational, analytical and communication skills.

Required skills