Senior Bookkeeper

About the role

We are a fast‑moving startup seeking a Senior Bookkeeper to lead financial operations across multiple entities and the CEO’s personal accounts. The role is fully remote but requires alignment with Pacific Standard Time working hours.

Key responsibilities

• Manage weekly payment approvals, invoice processing, and coordination with external controllers using QuickBooks.
• Track accounts payable, receivable, and vendor contract obligations, maintaining the finance@ inbox.
• Generate and reconcile weekly AP, AR, and balance‑sheet reports across entities.
• Identify and correct uncategorized or missing entries such as rent and SaaS charges.
• Maintain organized financial records in Google Drive, supporting tax filings, quarterly reports, and audit preparation.
• Oversee SaaS subscriptions, flag duplications, and collaborate on cost‑saving initiatives.
• Serve as the primary contact for finance‑related documentation, coordinating with tax firms, CPAs, and legal partners.
• Ensure internal systems (QuickBooks, Drive, ClickUp) reflect accurate vendor data.

Required profile

• 5+ years of experience in bookkeeping, finance operations, or multi‑entity accounting.
• Proven ability to support external controllers, tax advisors, and compliance teams.
• Strong attention to detail and proactive problem‑solving in a collaborative environment.

Required skills

• QuickBooks
• Google Drive
• ClickUp