Receptionist & Administrative Assistant

About the role

We are seeking a proactive and dynamic Receptionist/Administrative Assistant to join our growing international school. The role involves being the first point of contact for visitors, parents and students, and supporting daily administrative operations.

Key responsibilities

• Welcoming visitors, parents and students in a warm and professional manner.
• Managing student records and documentation, including academic‑related documents.
• Acting as the first point of contact via phone and email.
• Organising schedules and meetings with prospective families.
• Supporting administrative tasks.
• Efficient use of IT tools and Microsoft Office (strong Excel skills preferred).
• Using platforms such as OpenApply, iSAMS and Kinderpedia (preferred).
• Collaborating with the team to ensure a welcoming and efficient environment.
• Recording student attendance.
• Supporting and supervising students during break times and leisure moments.

Required profile

• Fluency in English and Portuguese.
• Experience in a school environment or education‑related roles.
• Previous experience in a similar receptionist/administrative role.
• Good IT skills.
• Familiarity with educational platforms and CRM systems (preferred).
• Proactive, dynamic and willing to learn.
• Strong interpersonal skills, particularly with children and families.

Required skills

• Microsoft Excel
• Microsoft Office
• OpenApply
• iSAMS
• Kinderpedia

What we offer

• Opportunity to join a growing international school.
• Collaborative and welcoming working environment.
• Continuous professional development.
• 40‑hour work week (Monday to Friday) with fixed days off and additional leave days.