Purchasing Officer

About the role

The Purchasing Officer supports the Administration area by managing the institutional procurement process. The role ensures that purchase requests are processed in line with university policies and that suppliers receive timely orders.

Key responsibilities

• Handle the full procurement cycle: requisition, quotation, negotiation, and order issuance.
• Verify that all purchase requests have the required approvals before converting them into purchase orders.
• Track supplier deliveries and follow up on pending orders.
• Prepare regular reports such as pending requisitions, purchases without budget lines, and outstanding purchase orders.
• Generate daily statistics on the university’s purchasing activity and meet all deadline requirements.
• Participate in supplier evaluation and negotiation processes.
• Perform any additional tasks assigned by the supervisor.

Required profile

• Bachelor’s degree in Business Administration with a concentration in Accounting, Management, or Finance.
• At least three years of experience in procurement or related functions.
• Ability to work under pressure, handle extended or flexible schedules, and manage situations outside normal institutional procedures.
• Bilingual proficiency.

Required skills

• Proficiency with Microsoft Office.
• Experience using Datatel College system.