Personal Assistant to CEO

About the role

An exciting opportunity to join Amazonia Bio as the Personal Assistant to the Chief Executive Officer. You will act as the CEO’s right hand, supporting both professional and personal duties while coordinating cross‑functional activities across the business.

Key responsibilities

• Provide high‑level, confidential administrative and personal support to the CEO.
• Manage the CEO’s complex calendar, schedule meetings, and coordinate domestic and international travel.
• Serve as the primary point of contact between the CEO, internal teams, clients, and external partners.
• Track project timelines, follow up on deliverables, and ensure alignment with the CEO’s strategic vision.
• Prepare and edit correspondence, presentations, and other documents, handling sensitive information.
• Lead and manage small‑to‑mid‑size strategic projects from initiation through execution.
• Organise materials for Board, leadership, and all‑hands meetings, including minute‑taking and action‑item distribution.
• Manage and reconcile the CEO’s expenses and monitor key budget components.
• Coordinate external communications and press inquiries, directing requests to appropriate teams.
• Assist in planning and logistical execution of key communication events or media engagements.

Required profile

• Minimum 3 + years experience as an Executive Assistant, Chief of Staff, or Project Manager reporting to C‑level executives.
• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Fluent written and oral English and Portuguese.
• Demonstrated interest and practical use of AI tools (e.g., ChatGPT) for drafting communications, summarising data, and generating project plans.
• Proficiency in Excel, including pivot tables, VLOOKUP, and data analysis.
• Experience with ERP software; knowledge of Odoo is a plus.
• Understanding of trade finance is a plus.
• Willingness to travel as required.

Required skills

• Excel (pivot tables, VLOOKUP, data analysis)
• Odoo ERP (or similar ERP systems)
• ChatGPT or other AI‑assisted drafting tools