Office & Coworking Space Manager

About the role

Vida Plena is launching a brand‑new coworking space in its Cais do Sodré office and needs a friendly, organised professional to bring the space to life and keep it running smoothly from day one.

Key responsibilities

• Oversee daily office operations across both floors, including supplies, equipment, cleaning, vendors and general upkeep.
• Act as the first point of contact for all office‑related issues, from printer problems to setting up workstations for new team members.
• Coordinate logistics such as deliveries, access control and office needs.
• Identify and resolve small operational problems proactively, ensuring a tidy and pleasant environment in collaboration with the cleaning team.
• Administer Google Workspace (user accounts, groups, permissions) and create email accounts for new hires.
• Provide basic IT troubleshooting for office equipment and peripherals, escalating when necessary.
• Manage office supplier contracts, ensuring value and service quality.
• Organise shared physical and digital filing systems and maintain up‑to‑date documentation.
• Oversee HQ fleet management, including registration, insurance, fines and compliance.

Required profile

• Enjoys interacting with people and creating a welcoming atmosphere.
• Highly organised with a strong pride in maintaining a clean, well‑run space.
• Proactive problem‑solver who takes satisfaction in fixing small issues that keep others productive.
• Available for a part‑time schedule: Monday‑Thursday, 8:30 am‑12:30 pm (subject to adjustment).

Required skills

• Google Workspace administration
• Basic IT troubleshooting
• Vendor contract management
• Fleet management
• Office equipment handling