Marketing Programs, Events & Communications Specialist

About the role

We are looking for a Marketing Programs, Events & Communications Specialist to independently coordinate marketing and commercial programs, events, educational activities, and internal communications. The role requires managing requests, approvals, timelines, vendors, and cross‑functional stakeholders to ensure timely execution, accurate documentation, and compliance with company requirements.

Key responsibilities

• Coordinate grants, educational programs, congresses, exhibit sponsorships, and other commercial support requests from intake through completion.
• Plan and execute congresses, educational meetings, and commercial events, including booth logistics, graphics, materials, shipping, and vendor coordination.
• Manage event timelines, deliverables, vendor quotations, purchase orders, invoices, and budget tracking.
• Coordinate required documentation and approval processes for educational and commercial programs.
• Serve as the primary operational liaison among Marketing, Sales, Medical/Clinical, Compliance, Legal, Finance, and external vendors.
• Draft and distribute internal program updates, event communications, and operational announcements.
• Maintain communication calendars, templates, and recurring communication tools.
• Maintain accurate, audit‑ready records and documentation.
• Develop SOPs, templates, trackers, and checklists to improve workflow efficiency and consistency.

Required profile

• Bachelor’s degree in Marketing, Business Administration, Communications, Event Management, or a related field.
• 3–5 years of experience in event/program management, marketing or commercial operations, communications, or project coordination.
• Hands‑on experience coordinating events, congresses, educational programs, or comparable multi‑stakeholder initiatives.
• Experience working in a regulated or compliance‑driven environment.
• Strong project‑management, organizational, written‑communication, and stakeholder‑management abilities.
• Ability to work independently, manage competing priorities, and exercise sound judgment.
• Ability to travel as required.

Required skills

• Proficiency with Microsoft Office.
• Experience with common collaboration and project‑tracking tools.