Legal Assistant (Law Clerk) – Santurce

About the role

We are seeking a motivated Legal Assistant (Law Clerk) to join a well‑known legal services organization in Santurce, Puerto Rico. The role offers a full‑time schedule with extended and flexible hours, providing essential support to attorneys and clients.

Key responsibilities

• Greet and orient clients, answer phone calls, and manage both physical and electronic correspondence.
• File motions, pleadings, and documents using the SUMAC system and track court notifications.
• Maintain strict calendars for deadlines, court appearances, depositions, notarizations, and client meetings.
• Draft and format basic letters, motions, contracts, and affidavits under attorney supervision.
• Coordinate deed signings, prepare notarial indexes, and support filings with ODIN and the Property Registry.
• Organize, update, digitize, and securely store client files.
• Handle certifications and documents with agencies such as CRIM, Department of Treasury, and Department of State.
• Assist with billing by recording billable hours, preparing invoices, and following up on receivables.
• Arrange service of process, conduct basic investigations, and liaise with private process servers, experts, and witnesses.
• Oversee office supply inventory, coordinate messenger services, and ensure meeting rooms are client‑ready.

Required profile

• Minimum of 1 year experience in a legal office or legal support role.
• Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Bilingual Spanish‑English preferred.
• Strong organizational and communication abilities with the capacity to multitask.
• Willingness to work extended and flexible hours while maintaining confidentiality.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams
• SUMAC filing system
• ODIN system

What we offer

• Hourly wage of $12.00
• Full‑time schedule, Monday‑Friday 8 am‑5 pm with flexible extensions
• Opportunity to develop professionally within a respected legal services firm