Executive Personal Assistant – Lisbon

About the role

We are seeking an Executive Personal Assistant to support a busy entrepreneur and their family in Lisbon and the surrounding area. This highly practical, in‑person role focuses on removing friction from daily life, allowing the principal to concentrate on business, family, and health.

Key responsibilities

• Manage daily logistics, errands, bookings, reservations and purchases.
• Coordinate appointments, suppliers, deliveries and household services.
• Maintain and protect the principal’s calendar, schedule meetings and filter communications.
• Handle email triage, draft replies and, when trusted, respond on behalf of the principal.
• Plan and execute travel arrangements, including flights, hotels, transport, itineraries and packing lists.
• Travel ahead of or alongside the principal to ensure smooth arrivals and resolve issues.
• Develop systems, checklists and routines to streamline personal operations.

Required profile

• Proactive, discreet and service‑oriented with a high level of trustworthiness.
• Exceptionally organized and able to think ahead to anticipate needs.
• Comfortable working independently and making decisions quickly.
• Excellent communication skills, both written and verbal.

Required skills

• Strong calendar and email management capabilities.
• Experience with travel booking and itinerary planning.
• Ability to coordinate household staff and external service providers.
• Familiarity with Portuguese administrative procedures.