Executive Assistant to Plant Manager

About the role

We are seeking a highly organized Executive Assistant to support the Plant Manager at our Albergaria-a-Velha site. In this role you will act as the manager’s right hand, ensuring smooth daily operations, facilitating strategic initiatives, and enabling effective communication across the organization.

Key responsibilities

• Prepare, run and follow‑up on management meetings, workshops and site visits.
• Draft decision papers, presentations and executive summaries.
• Implement and maintain steering tools, reporting systems, KPI/OKR tracking and performance dashboards.
• Serve as the interface between local teams, corporate HQ and external partners, coordinating projects across R&D, production, logistics and procurement.
• Research best practices, identify operational risks and propose mitigation strategies.
• Monitor budget adherence, analyse cost‑saving opportunities and support HR in workforce planning, onboarding and training.
• Contribute to smart‑factory initiatives and the rollout of digital tools.
• Organise strategic off‑sites, town‑halls, plant tours and prepare internal and external communications.

Required profile

• Completed university degree, preferably in engineering, business or a related field.
• Relevant experience in project management, operations or consulting, preferably in an industrial or international environment.
• Proficiency in English and Portuguese; German is a plus.
• Reliable, detail‑oriented, calm under pressure and adaptable.
• Strong communication and organisational skills with a strategic mindset.

Required skills

• MS Office
• Digital reporting tools

What we offer

• A high‑impact role with direct exposure to executive decision‑making.
• Opportunities to develop strategic and leadership skills in a dynamic, innovation‑driven company.
• Diverse tasks and cross‑functional collaboration within an international environment.
• Flat hierarchies and agile practices.