Executive Assistant to General Manager

About the role

We are seeking a proactive Executive Assistant to support the General Manager of Costaterra Golf & Ocean Club, a private members‑only luxury community in Comporta, Portugal. The role provides high‑level administrative, organisational and operational assistance, ensuring the General Manager’s schedule and priorities run smoothly in a fast‑paced hospitality environment.

Key responsibilities

• Manage and maintain the General Manager’s calendar, appointments, meetings and travel arrangements.
• Prepare meeting agendas, presentations, reports and supporting documentation; attend meetings, record minutes and follow up on action items.
• Act as liaison between the General Manager and internal departments, external partners, members, guests and other stakeholders.
• Screen and manage incoming correspondence, emails, phone calls and requests, ensuring timely and professional communication.
• Maintain accurate records, confidential files and prepare reports, spreadsheets and business summaries as required.
• Support the planning and execution of operational and strategic meetings, special projects and business initiatives.
• Coordinate domestic and international travel logistics, including flights, accommodations and itineraries.

Required profile

• Excellent organisational skills with strong attention to detail.
• Ability to handle multiple tasks and priorities in a dynamic environment.
• Discretion and professionalism when dealing with confidential information.
• Strong written and verbal communication skills.
• Proactive attitude and ability to work independently as well as part of a team.

Required skills