Executive Assistant to Founder (Lisbon)

About the role

We are seeking an exceptional Executive Assistant to support a busy founder and his family in Lisbon and the surrounding area. This highly‑in‑person role blends personal logistics, travel coordination, calendar and inbox management, and household operations to free the principal for high‑value work and family time.

Key responsibilities

• Manage daily logistics, errands, bookings, purchases and returns for the principal and family.
• Coordinate appointments, suppliers, deliveries and household services, creating systems and checklists to streamline life.
• Protect and organise the principal’s calendar, schedule meetings, calls and personal appointments, and filter email communications.
• Draft replies and, over time, respond on behalf of the principal where appropriate.
• Plan and execute travel arrangements, including flights, hotels, transport, itineraries, luggage and packing lists.
• Travel ahead of or alongside the principal to ensure all logistics are ready and resolve any issues before arrival.

Required profile

• Proactive, discreet and service‑oriented with a high level of trust.
• Highly organised, able to think ahead and act independently.
• Comfortable handling personal and family matters, including Portuguese administrative tasks.
• Excellent communication skills and the ability to quickly learn preferences.

Required skills

What we offer

• Full‑time, highly flexible schedule with regular travel opportunities.
• Opportunity to work closely with a dynamic entrepreneur and his family.
• Engaging, fast‑moving environment where you can make a tangible impact on daily life.