Executive Assistant – Support Senior Managers Globally

About the role

We are seeking a highly efficient Executive Assistant to provide daily support to senior managers across the US, EMEA and APAC regions. The role is fast‑paced, technology‑driven and requires meticulous attention to detail while handling a high‑volume workflow.

Key responsibilities

• Maintain and update senior managers’ calendars, ensuring accuracy and compliance with client standards.
• Schedule and coordinate meetings across multiple time zones, handling conversions and regional holidays.
• Proactively monitor calendars for conflicts, propose alternatives and prioritize requests.
• Arrange meeting logistics, including Teams links and room bookings.
• Coordinate travel itineraries and manage expense submissions via Concur.
• Serve as a professional point of contact for managers and stakeholders, handling communications with discretion.

Required profile

• Minimum 2 years of experience in administrative, scheduling or coordination roles, preferably in a multinational environment.
• Excellent English (C1 level) with a business‑ready tone in both writing and speaking.
• Strong judgment, detail‑orientation and the ability to “get it right the first time.”

Required skills

• Microsoft Outlook
• Microsoft Teams
• Concur (or similar expense management tool)