Executive Assistant – Sales & Project Management

About the role

Hephaesnus, an R&D start‑up focused on safer, more efficient forest firefighting, is looking for an Executive Assistant to support sales and project management activities. You will work directly with the CEO and CTO, acting as a bridge between the board and the rest of the team.

Key responsibilities

• Prepare reports, analyses and test results for the board.
• Assist the board and improve contacts with potential clients.
• Manage staff and monitor project status.
• Attend meetings, take minutes and organise presentations.
• Oversee social‑media content, suggest posts and handle client order issues.
• Ensure smooth day‑to‑day company operations.

Required profile

• Immediate availability and fluency in English plus French and/or German.
• Independent, autonomous and highly curious, eager to learn and support the board.
• Comfortable handling multiple tasks simultaneously while staying organised.
• Resides near Escariz, Municipality of Arouca.

What we offer

• 36 hours per week with an extremely flexible schedule and occasional work‑from‑home days.
• Maximum autonomy in daily tasks.
• Up to €1,575 per month (maximum amount) and potential equity through an ESOP.
• Extra days off when yearly objectives are met.