Executive Assistant for International Project

About the role

We are seeking a proactive Executive Assistant to support three Regional Business Leaders on an international project. You will ensure seamless calendar management, travel coordination, and expense handling while maintaining confidentiality and high service standards.

Key responsibilities

• Manage complex calendars for three regional leaders, resolving conflicts and prioritising appointments.
• Coordinate internal and external meetings across multiple time zones, including executive‑level sessions.
• Prepare meeting logistics: agendas, conference rooms, virtual links, and supporting materials.
• Organise leadership team meetings, reviews, offsites, and recurring business rhythms.
• Arrange domestic and international travel, creating detailed itineraries and handling visas.
• Serve as primary contact for travel support before, during, and after trips.
• Prepare, submit, and track expense reports, ensuring compliance with company policies.

Required profile

• Excellent verbal and written communication, customer‑service orientation, and interpersonal skills.
• Ability to work independently, manage time effectively, and keep information confidential.
• 5‑7 years of experience in executive support or similar administrative roles.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Stable professional career with prospects for advancement.
• Access to training, certifications, and 360° performance evaluations.
• Work‑life balance through flexible collaboration.
• Attractive compensation package, performance bonuses, health insurance, and employee assistance program.